Last updated 23/01/2021
Cin7 contains a number of customizable templates for common documents including Purchase Order, Credit Note, and Packing Slip document.
You have two options when it comes to documents:
The former is faster and easier to use, while the latter affords a greater amount of control over the appearance of the documents.
To configure a document template using the settings:
Once you have made the changes, select Save to save any changes.
Upload an Alternative Logo
This option allows you to change the logo used by this specific document. By default, the logo used is the logo that is loaded in the launchpad.
Header
Update the main heading of the document that is located on the top right.
ProForma Header
For invoices only. If populated, this will show if no invoice date is entered.
| Column Design Table | |
|---|---|
| SORT | Drag the arrows up or down to reorder the elements in the header. |
| COLUMN | Use the checkboxes to show or hide fields. |
| LABEL | Edit the name for each field. |
| WIDTH | Modify the widths of each column using percentages. |
Addresses are formatted based on your country.
Use the checkboxes to show or hide elements of the Billing and Delivery information.
| Line Items Design Table | |
|---|---|
| SORT | Drag the arrows up or down to reorder the elements. |
| COLUMN | Use the checkboxes to show or hide fields. |
| LABEL | Edit the name for each field. |
| WIDTH | Modify the widths of each column using percentages. |
| D.P. | Modify the decimal places each field is rounded by. Only applicable for numeric fields. |
| Line Items Options | |
|---|---|
| Max Image Width | Set a maximum width for product images in pixels (px). The recommended width is 40px, and the maximum allowed is 200px. |
| Show line notes | If enabled, line notes will be shown in the Item column. |
| Show batch quantities | Displays the batch numbers associated with the transaction. |
| Show Zone(s) / Bin(s) | Displays the static zone and/or bin numbers associated with the product. |
| Show Dynamic Zone(s) / Bin(s) | Displays the dynamic zone and/or bin numbers associated with the product. |
| Show serial numbers | Displays any serial numbers associated with the transaction. |
| Show UoMs in Base Units | Shows the alternative units of measure in their base unit of measure instead of the alternative unit of measure. |
| Hide all BOM components | Hides BOM components if you have expanded BOMs in your transaction. |
Use the text editor to write and format your Terms & Conditions.
The drop-down at the top allows you to choose whether to display the Terms & Conditions underneath the Payment Terms or on a separate page. Displaying them on a separate page is suitable in cases when the Terms & Conditions are long.
Configurable totals only appear on newer documents. To get the configurable totals section, you may have to reset your document template by selecting History > Reset Template. This will update the document template to the most recent version.
| Totals Design Options | |
|---|---|
| Enabled | Drag the arrows up or down to reorder the elements. |
| Column | Use the checkboxes to show or hide fields. |
| Label | Edit the name for each field. |
| B(old) | Make the field bold. |
| U(nderline) | Underline the field. |
Select Insert Spacer to add some blank space between sections of the totals.
Details for both of these sections are stored centrally in the system and therefore are not editable from this page. Follow the links in each section to update your bank account details or document footer.
After completing your design adjustments, you can choose to Save the changes or Preview the new template before saving.
Each change (after 21 March 2018) is recorded in the Version History. This allows you to roll back any changes should you need to. If you wish to review or revert changes to your documents:
To restore documents to the default template for the document, select Reset Template. This will revert all changes, and update the document to the most recent template for the document.