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Supplier Consignments

Last updated 23/01/2021

How to create Supplier Consignment if you store stock on consignment from your Suppliers.


Supplier Consignment stock is stock that you keep on your premises that you do not own, on condition that you will purchase the stock after sale.

The supplier Consignments module is not switched on by default.  If you require the use of this module, request it to be enabled from your Cin7 Onboarding specialist or Cin7 Support.

Make sure that each product has a Preferred Supplier set against it in the product settings.

Creating a Consignment

To create a supplier consignment:

  1. From the left navigation, select Purchases then select Supplier Consignments.
  2. Click New Supplier Consignment.
  3. Enter the supplier details in the top section of the transaction.
  4. Enter the products in the grid below.
  5. Approve the transaction, and email to the supplier if required from the Admin screen.

When stock arrives from the supplier:

  1. Search for the consignment from the Supplier Consignment module.
  2. Select the Transaction Reference to edit the Supplier Consignment.
  3. Enter a Fully Received Date to bring the products into stock.

Note that though the products will appear in your SOH, they will not be counted as stock that you own.

Purchasing Consignment Stock based on Sales

If you sell any of your consignment stock, you will need to purchase that stock from your supplier. This typically happens at the end of each week or month, depending on the agreement with your supplier.

Cin7 can calculate what you need to purchase based on what you have sold. This makes it very easy to create Purchase Orders quickly.

To make a purchase:

    1. From the left navigation, select Purchases, then Supplier Consignment.
    2. Select New Supplier Consignment.
    3. Enter the supplier details in the top section of the transaction.
    4. Enter the products in the grid below.
    5. Approve the transaction.
    6. While in the Admin page, select Actions, then Create Purchase Order from Consignment.
    7. Enter quantity amount or choose Select All to autofill the quantity.
    8. If transferring stock into a current Purchase Order is required, enter a Purchase Order reference into the Transfer Into Ref.
    9. Select Create Purchase Order from Sales Order once the order is ready for processing.
      This will create a Purchase Order or stock would be transferred if Transfer Into Ref option is used.
    10. Review the Purchase Order and confirm before Approving.
You should not receive new stock back into the system so make sure the Qty Received column is not populated.

Note that once you have created a Purchase for a supplier, this is also recorded for you reference with the Supplier Consignment.

Once all goods from a consignment have been sold and purchased, it is possible to enter a Completed Date in the Supplier Consignment to remove it from the Open Consignments module.


Is it possible to make a Branch Transfer of Supplier Consignment stock?

Yes. Consignment stock can be transferred just like normal stock.

Should I count my consignment stock when I do a stocktake?

Because you don't own this stock, you should avoid counting consignment stock when doing a stocktake. Entering counts for these products will adjust in additional stock as if you own them already.