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Importing Supplier Credit Notes into QuickBooks Enterprise

Last updated 08/01/2021

How to import Supplier Credit Notes into QuickBooks Enterprise.

Overview


Cin7 Supplier Credit Notes can be imported into QuickBooks Enterprise, provided the following two conditions are fulfilled:

  • The total of the Credit Note is not greater than or equal to 0, and
  • an invoice date and Supplier Credit Invoice Number have been entered into the Supplier Credit Note.

You will need to import the vendors before importing the Supplier Credit Notes. This means that any new suppliers in Cin7 can be matched to existing vendors in QuickBooks Enterprise correctly.

A Supplier Credit Note, once imported to QuickBooks Enterprise, will apply to a supplier account and must be manually applied to an invoice or payment by your bookkeeper or accountant.

Supplier Credit Notes will credit the inventory asset account.

Importing Supplier Credit Notes


There are two ways to import Supplier Credit Notes into QuickBooks Enterprise.

All Credit Notes at once

This method will import all Supplier Credit Notes at the same time. This is the quickest way to import all Credit Notes.

  1. From the left navigation, select Accounting, then QuickBooks Enterprise.
  2. Select Import And Update Vendors to update or import any new vendors.
    For more information, see Importing Customers and Vendors to QuickBooks Enterprise.
  3. Select Import Vendor Credits.

A confirmation will notify you if all Credit Notes have been imported successfully.

Individual Credit Notes

You may wish to only import one Supplier Credit Note, or inspect the Credit Note, before importing. To do this:

  1. From the left navigation, select Accounting, then QuickBooks Enterprise.
  2. Select Import And Update Vendors to update or insert any new Vendors.
    For more information, see Importing Customers and Vendors to QuickBooks Online.
  3. Select Choose, next to Import Vendor Credits.
    The number in brackets represents the number of Credit Notes awaiting import.
  4. Check the specific Credit Notes you would like to import.
  5. Select Import/Update Vendor Credit Add.

When choosing which Credit Notes to import, you can also match contacts at the same time. In this case you may wish to skip step 2 above.

FAQs

Is it possible to automate transaction imports?

There are currently no plans to automate importing transactions; manually pressing the button adds a level of scrutiny that we think encourages good accounting practice.