Payment Terms

Last updated 01/02/2021

Overview of payment terms which determine when and how your bills and invoices are paid.

Overview

Payment terms serve two purposes in Cin7. First, they allow you to note when payment is due for a bill or invoice. Second, they pass to your Accounting Software the due dates for bills or payments due, allowing the necessary credit control procedures to take place in that software.

Applying Payment Terms to a Purchase or Sale

To apply a Payment Term to an order:

Create a new Purchase Order or Sales Order
-or-
Select an existing transaction to edit by selecting the Ref column Reference ID for the transaction you want to edit.
Select a payment term from the Payment Terms drop-down.

The payment term name will appear on printed Purchase Orders and Invoices.

Applying Payment Terms to a Contact

You can also apply payment terms to contacts. This means that when the contact is loaded into a Purchase or Sale, the payment terms will populate automatically.

Select the contact name to edit its details.
Select a payment term from the Payment Terms drop-down.

Setting Up Payment Terms

Cin7 has a number of default Payment Terms, but you can add your own payment terms too.

To set up a Payment Term:

While logged in as an Administrator, select your username in the top right and then select Settings.
Under the Accounting menu, select Payment Terms.
To edit or switch on or off an existing payment term, select Change.
Select Update to save the changes.

The meanings of each field in the settings page are explained below.

Field Explanations

Field	Explanation
Active	Controls which payment terms are available in the list.
Sort	This is the order that the payment term appears in the list. The lower the number the higher it appears on the list.
Payment Term Name	This is both the name of the term and what appears on the customer's invoice, so be careful to name this clearly.
Transaction Type	Decide if this payment term should apply to purchases, sales or both.
No. Months ahead of Invoice date	If set to 1 the invoice date will be moved to the first of the next month. For example if the invoice date is 5th Jan, the due date will be 1st Feb. If set to 2 it will be 2 months after etc.
No. Days ahead of invoice date	If the above field is 0, then the number of days after the invoice date. If the above field is 1 or more, then it will be the number of days from the first of the month.
Deposit % Required	The amount required as a deposit. The deposit amount only appears on an invoice after emailing a confirmation.

With the above fields any payment term can be created. Here are some examples:

Payment Term	No. Months ahead of Invoice date	No. Days ahead of invoice date
30 days from invoice	0	30
20th of the following month	1	20
30 days from end of month	1	30
End of the month	1	-1

Basics

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